Plan Your Event

plan your event

FAQS
What’s the capacity of The Chanterelle?

The Chanterelle ballroom (4000 sq. ft.) can accommodate 200 people seated, or 230 people for cocktail service. Our private lounge (1000 sq. ft.) can accommodate 60 people seated, or 75 people for cocktail service. Numbers can vary based on room set up, additional displays, and inclusion of a dance floor.


What’s the rental fee for an event at The Chanterelle?

Lounge:
Sun to Thurs ($250 for half day – $500 for full day)
Friday and Saturday ($500 for half day – $1000 for full day)
Half days are from 8am to 4pm / 5pm to 1am
*If using the lounge in conjunction with the ballroom for a wedding, the half day price is used.
** ALL PRICES ARE +HST AND INCLUDE: 8′ TABLES, CHAIRS, LINENS AND OUR ‘ARTICLE‘ FURNITURE (Leather couches, chairs, love seats, etc)

Ballroom:
Sun to Thurs ($800 for half day – $1000 for full day)
Friday and Saturday ($1000 for half day – $2000 for full day)
Half days are from 8am to 4pm / 5pm to 1am
** ALL PRICES ARE +HST AND INCLUDE: 8′ TABLES, CHAIRS, LINENS AND OUR ‘ARTICLE‘ FURNITURE (Leather couches, chairs, love seats, etc)


What is your cancellation policy?

If the event is cancelled by the Client, a Cancellation Amount will be calculated as follows:

  • If the Client cancels the Event more than one year before the Event, the Cancellation Amount will equal $0.00 and the Deposit shall be returned.
  • 180 Days prior to the event, 50% of the estimated charges of the function shall be forfeit.
  • 90 Days prior to the event, 75% of the estimated charges of the function shall be forfeit.
  • 30 Days prior to the event, 100% of the estimated charges of the function shall be forfeit.

Are there any restrictions on vendors I can use?

Tomlin Catering is our exclusive in-house caterer and they have use of a custom designed, on-site kitchen. We do make some exceptions, please let us know what you would like. Rental items (i.e. furniture, glassware, flatware, etc.) must be sourced through The Chanterelle. The furniture, tables, linens, and chairs are all INCLUDED in the room fee(s).


Do I need to hire an event planner or coordinator?

A manager will be on-site during your event to answer any questions, provide general assistance and oversee the building and our staff, but he/she will not coordinate your event. We would be happy to recommend reputable event planning businesses in town, just ask one of our managers! DIY’s are always welcome also.


Am I responsible for clean-up?

The Chanterelle will clean the space before and after your event: sweeping, mopping, detailing the bathroom, and taking care of any necessary repairs. Removal of décor and other items pertaining to your event that are not provided by The Chanterelle are also your responsibility.


Can I bring in my own wine?

There is a $25 corking fee for any wine brought onto The Chanterelle premises. A special events liquor license is required for outside beverage, during which time The Chanterelle bar could not operate until service is complete. In another circumstance, wine could be brought in under Tomlin’s liquor license, however each guest would only be allowed 2oz, the wine must be poured by our bar service staff, and The Chanterelle bar could not operate until this service is complete. If you have any further questions please ask one of our managers!


Can I bring in my own cake?

The Chanterelle has an on-site pastry chef that can create the perfect dessert/cake for your event! All outside food brought onto The Chanterelle premises is dealt with on a case by case basis!


Where do my guests park?

The Chanterelle has a parking lot located on Park Ave that is usable Monday – Friday after 5pm and all-day on Saturday/Sunday. We also have one on Court Street (one block over), approximately 4-minute walk, which is usable at all times. Marina parking lot and street parking is also available (Free on weekends).


Does the building have heat and A/C?

Yes.


When can we get in to set up?

That depends on the type of event you’re hosting, but in most cases, you and your vendors gain access to The Chanterelle at 8 am on the day of your event.


Is smoking allowed?

There is absolutely no smoking or e cigarettes allowed onsite. Smoking in designated areas is permitted.


Are candles allowed?

Yes, however all candles must be contained in a votive. Open flames are not allowed anywhere in the building.


Is the building wheelchair accessible?

Yes. Elevator access is located at our Park Avenue entrance.


How many bathrooms are there?

The Chanterelle is equipped with a men’s, women’s, and universal bathroom.


FLOOR PLAN LAYOUTS

KING’S TABLE
PRESENTATION (200 GUESTS)
COCKTAIL PARTY
FASHION SHOW (200 GUESTS)
SPECIAL EVENT DINNER
VENDOR MARKET
WEDDING CEREMONY

 
 

VENDORS

Our team at The Chanterelle is excited to work with different vendors to help create unique and special events! If you would like any suggestions in regards to event planner/coordinators, decorators, photographers and videographers please do not hesitate to ask! We can connect you with the right people!