Plan Your Event

plan your event

FAQS
What’s the capacity of The Chanterelle?

The Chanterelle ballroom (4000 sq. ft.) can accommodate 210 people seated, or 230 people for cocktail service. Our private lounge (1000 sq. ft.) can accommodate 50 people seated, or approx. 60 people for cocktail service. Numbers can vary based on room set up, additional displays, and inclusion of a dance floor.


What is your cancellation policy?

If the event is cancelled by the Client, a Cancellation Amount will be calculated as follows:

  • The down-payment/room rental is non-refundable. Should cancellation occur, this amount may be forwarded to a new event within one year (1) of your original date.
  • One (1) year to 31 days prior to the event, 50% of the estimated charges shall apply.
  • 30 days or less prior to the event, 100% of the estimated charges shall apply

Any changes to guaranteed guest count must be made no later than 3 business days prior to the event date. Cancellation charges may apply.


Are there any restrictions on vendors I can use?

Tomlin Catering is our exclusive in-house caterer and they have use of a custom designed, on-site kitchen. We do make some exceptions, please let us know what you would like. Rental items (i.e. furniture, glassware, flatware, etc.) must be sourced through The Chanterelle. The furniture, tables, linens, and chairs are all INCLUDED in the room fee(s).


Do I need to hire an event planner or coordinator?

A manager will be on-site during your event to answer any questions, provide general assistance and oversee the building and our staff. We also offer planning and event coordination, the fee depends on the involvement and depth of management. Contact kathleen@thechanterelle.com for more information.


Am I responsible for clean-up?

The Chanterelle will clean the space before and after your event: sweeping, mopping, detailing the bathroom, and taking care of any necessary repairs. Removal of décor and other items pertaining to your event that are not provided by The Chanterelle are also your responsibility.


Can I bring in my own cake?

Yes, for sure. Please just let us know if you need cake service the day of your event (a small fee).


Where do my guests park?

The Chanterelle has a parking lot located on Park Ave that is usable Monday – Friday after 5pm and all-day on Saturday/Sunday. Marina parking lot and street parking is also available (Free on weekends).


Does the building have heat and A/C?

Yes. We have 3 units in our Ballroom (1 newly added) and 1 large unit for our Lounge.


When can we get in to set up?

That depends on the type of event you’re hosting, but in most cases, you and your vendors gain access to The Chanterelle at 8 am on the day of your event.


Is smoking allowed?

There is absolutely no smoking or e cigarettes allowed onsite. Smoking in designated areas is permitted.


Are candles allowed?

Yes, however all candles must be contained in a votive. Open flames are not allowed anywhere in the building.


Is the building wheelchair accessible?

Yes. Elevator access is located at our Park Avenue entrance.


How many bathrooms are there?

The Chanterelle is equipped with a men’s, women’s, and universal bathroom.


FLOOR PLAN LAYOUTS

We can provide custom layouts using our room layout software.

 
 

VENDORS

Our team at The Chanterelle is excited to work with different vendors to help create unique and special events! If you would like any suggestions in regards to event planner/coordinators, decorators, photographers and videographers please do not hesitate to ask! We can connect you with the right people!